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School finishes for the Summer Holidays at 3.30pm on Friday 20th July 2018. We hope you enjoy the break.

Safeguarding

SAFEGUARDING

Please click on the link below to see our safeguarding and child protection policy and guidance.

BURNT TREE PRIMARY SCHOOL SAFEGUARDING AND CHILD PROTECTION POLICY AND GUIDANCE

 

PRIVACY NOTICE

Information about pupils in schools, alternative provision, pupil referral units and children in early years settings

Burnt Tree Primary School

How we use your information

We process personal information relating to our pupils and may receive information about them from their previous school, alternative provision, pupil referral units, early years providers, local authority, the Department for Education (DfE) and the Learning Records Service.

We hold this personal data to:

  • support our pupils’ learning
  • monitor and report on their progress
  • provide appropriate pastoral care
  • assess the quality of our services
  • to comply with the law regarding data sharing

Why do we collect and use pupil information?

We collect and use pupils’ personal data when the law allows us to. Most commonly, we process it where:

  • We need to comply with a legal obligation
  • We need it to perform an official task in the public interest

Less commonly, we may process pupils’ personal data in situations where:

  • We have obtained consent to use it in a certain way
  • We need to protect the individual’s vital interests (or someone else’s interests)

Where we have obtained consent to use pupils’ personal data, this consent can be withdrawn at any time. We will make this clear when we ask for consent, and explain how consent can be withdrawn.

Some of the reasons listed above for collecting and using pupils’ personal data overlap, and there may be several grounds which justify our use of this data.

The categories of pupil information that we collect, hold and share include:

  • Personal information (such as name, unique pupil number and address)
  • Characteristics (such as ethnicity, language, nationality, country of birth and free school meal eligibility)
  • Attendance information (such as sessions attended, number of absences and absence reasons)
  • National curriculum assessment results
  • Exclusion information (such as reasons and length of exclusion)
  • Details of where a pupil goes after they leave us

WellComm (Infant and Primary Schools)

WellComm speech and Language tool screening test results on individual children in nursery and reception may be passed to the Local Authority.  These results may be matched to other data held by the Local authority and used to produce school and group level statistics.  It will not be possible to identify individual pupils from the statistics.

Collecting pupil information

Whilst the majority of pupil information you provide to us is mandatory, some of it is provided to us on a voluntary basis. In order to comply with the General Data Protection Regulation, we will inform you whether you are required to provide certain pupil information to us or if you have a choice in this.

Storing pupil data

We keep personal information about pupils while they are attending our school. We may also keep it beyond their attendance at our school if this is necessary in order to comply with our legal obligations. Our record retention schedule sets out how long we keep information about pupils.

Who do we share pupil information with?

We routinely share pupil information with:

  • Schools that the pupils attend after leaving us
  • Our local authority e.g. Speech and language specialists, Educational Phycologists, Attendance services, Inclusion Support Services etc.
  • The Department for Education (DfE)
  • School nurses
  • Third parties who provide services in support of the educational functions of the school e.g. Sports Coaches, Music providers, School Meal providers, Text messaging service providers etc.

Why we share pupil information

We do not share information about our pupils with anyone without consent unless the law and our policies allow us to do so.

We share pupils’ data with the Department for Education (DfE) on a statutory basis. The data sharing underpins school funding and educational attainment policy and monitoring.

We are required to share information about our pupils with our Local Authority (LA) and the Department for Education (DfE) under section 3 of the Education (Information About Individual Pupils) (England) Regulations 2013

Data collection requirements

To find out more about the data collection requirements placed on us by the Department for Education (for example; via the school census) go to https://www.gov.uk/education/data-collection-and-censuses-for-schools.

The National Pupil Database (NPD)

The NPD is owned and managed by the Department for Education and contains information about pupils in schools in England. It provides invaluable evidence on educational performance to inform independence research, as well as studies commissioned by the Department. It is held in electronic format for statistical purposes. This information is securely collected from a range of sources including schools, local authorities and awarding bodies.

We are required by law, to provide information about our pupils to the DfE as part of statutory data collections such as the school census and early years’ census. Some of this information is then stored in the NPD. The law that allows this is the Education (Information About Individual Pupils) (England) Regulations 2013

To find out more about the pupil information we share with the Department, for the purpose of data collections, go to https://www.gov.uk/education/data-collection-and-censuses-for-schools.

To find out more about the NPD, go to https://www.gov.uk/government/publications/national-pupil-database-user-guide-and-supporting-information.

The Department may share information about our pupils from the NPD with third parties who promote the education or well-being of children in England by:

  • Conducting research or analysis
  • Producing statistics
  • Providing information, advice or guidance

The Department has robust processes in place to ensure the confidentiality of our data is maintained and there are stringent controls in place regarding access and use of the data. Decisions on whether DfE releases data to third parties are subject to a strict approval process and based on a detailed assessment of:

  • Who is requesting the data
  • The purpose for which it is required
  • The level and sensitivity of data requested: and
  • The arrangements in place to store and handle the data

To be granted access to pupil information, organisations must comply with strict terms and conditions covering the confidentiality and handling of the data, security arrangements and retention and use of the data.

For more information about the department’s data sharing process, please visit:

https://www.gov.uk/data-protection-how-we-collect-and-share-research-data.

For information about which organisations the department has provided pupil information, (and for which project), please visit the following website:

https://www.gov.uk/government/publications/national-pupil-database-requests-received

To contact DfE: https://www.gov.uk/contact-dfe

Requesting access to your personal data

Under data protection legislation, parents and pupils have the right to request access to information about them that we hold. To make a request for your personal information, or to be given access to your child’s educational record, contact Burnt Tree Primary School, Mrs Claire Brown, School Business Manager on 0121-557-2967.

You also have the right to:

  • Object to processing of personal data that is likely to cause, or is causing, damage or distress
  • Prevent processing for the purpose of direct marketing
  • Object to decisions being taken by automated means
  • In certain circumstances, have inaccurate personal data rectified, blocked, erased or destroyed; and
  • Claim compensation for damages caused by a breach of the Data Protection regulations

If you have a concern about the way we are collecting or using your personal data, you should raise a concern with us in the first instance or directly to the Information Commissioner’s Office at https://ico.org.uk/concerns/

Contact:

If you would like to discuss anything in this privacy notice, please contact:

Burnt Tree Primary School, Mrs. Claire Brown, School Business Manager on 0121-557-2967.